Executives in Sports Group is a recruitment business which provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that it can provide these services – in doing so, we acts as a data controller. Please note that this policy is only for our website users, candidates, clients, suppliers and other people whom we might contact. For employee’s of Executive in Sports Group please see your handbook or speak to your manager.
You may give your personal details to Executives in Sports Group directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board, recommendations from a friend/colleague or publicly sourced information. We must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
We will collect your personal data and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you is:
- Consent (this will be used for marketing activities)
- Legitimate interest (for all general processing)
- Contractual obligation (under specific circumstances with Clients or Contractors)
b. Legitimate interest
Where we rely on a legitimate interest to process your personal data our legitimate interests is that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact Clients and Referees.
c. Recipient/s of data
The Company will process your personal data with the following recipients:
- The clients of Executives in Sports Group
- Any relevant Governing Body, including HMRC
- Suppliers of any IT provisions used by Executives in Sports Group.
d. Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are that the Employment offer may be reclined if the data is not provided.
2. Overseas Transfers
We may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
We will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
- If you have not registered with us, your data will be retained for 3 years from when it was added to our database or from when you were last contacted. You can request to have your record deleted (see below).
- If you do register with us, your data will be retained for 3 years from the last contact or activity on your record. You can request to have your record deleted (see below).
- If we place you in a contract assignment or permanent role we will be required to keep certain information for specific lengths of time up to a maximum of 6 years. The purpose of keeping this information is to comply with our legal obligations.
- Client contact details are retained for 6 years. You can request to have your record deleted (see below).
4. Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time
Where you have consented to us processing your personal data you have the right to withdraw that consent at any time by contacting Darren Simmons, Corner House, Westlands Grove, Fareham, Hampshire, England, PO16 9AB Data Protection@EISG.com or changing your preferences within our Website portal.
5. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please
contact : Darren Simmons on DataProtection@EISG.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at ico.org.uk/concerns, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.